Pre-Orientation Activities
As outlined in your offer letter, there are several key steps you will need to take prior to beginning employment. Be sure you have completed all of the following by the first day of New Employee Orientation:
Health Assessment
All employees are required to complete a health assessment prior to employment. Your health assessment is completed at Employee Health at Emory University Hospital Midtown. The staff at Employee Health will also assist you with your pre-orientation activities.
Employee Identification Badge
To ensure the safety and security of staff and patients, you are required to wear an official Emory Healthcare photo ID badge at all times during work hours. Your ID badge may be obtained at either Emory University Hospital Midtown, Emory University Hospital, Emory Johns Creek Hospital or Saint Joseph's Hospital. The staff at Employee Health can direct you to the nearest location.
Parking or MARTA
Parking is available throughout Emory Healthcare. You must obtain the appropriate parking devices to use these facilities. Emory Healthcare subsidizes a large portion of parking costs for all employees. Depending upon the location of your assigned parking facility, parking may be at no cost to you or available at a subsidized rate. You may also opt to choose a MARTA pass in lieu of parking. The staff at Employee Health can direct you to the nearest parking office.
Emory Shuttle
Emory provides a shuttle service between Emory University parking decks and work sites, Emory University, Emory University Hospital, Emory University Hospital Midtown, Decatur Plaza and Grady Hospital. Shuttle routes and times vary. A complete list of route information is available through security services at Emory University Hospital and at the main lobby concierge desk. At Emory University Hospital Midtown, shuttle schedules are available at security services and at the guest services desk in the main lobby. There is also shuttle service to Wesley Woods Center from Emory University Hospital.
More information on getting around Emory Healthcare
TWO-DAY NEW EMPLOYEE ORIENTATION
We understand starting a new job can be overwhelming. That's why all new employees can expect a minimum of two full days of orientation in which they receive a breadth of information about our goals and structure.
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Important Points to Remember
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New Employee Orientation begins promptly at 8 a.m. and ends at approximately 5 p.m. Plan enough time to find parking and arrive at the orientation location before the session begins.
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Dress appropriately. Professional business attire is required during orientation. Please see the Emory Healthcare Dress Code Guidelines for further information.
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If New Employee Orientation is located at your home base, please park in your designated lot. If your primary work location is elsewhere, you may park in visitor parking; we will provide parking validation before the end of the sessions.
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To facilitate the orientation process, remember to bring certain documentation (listed below) and complete as much of the paperwork included in your welcome packet as possible. If you cannot complete your forms, staff from Human Resources will be available to assist you.
Benefits Enrollment Forms
Review benefits materials and complete appropriate enrollment forms.
Federal and State Withholding Forms
Complete W-4 and Georgia tax withholding forms.
Federal I-9
Provide a photo identification or driver's license AND original birth certificate OR Social Security card or other acceptable documents.
Emory Healthcare participates in E-Verify and will provide the Social Security Administration, and, if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization. Those individuals who supply an I-9 document that does not have a photograph will be asked to supply a second document from List B that does have a photograph. This is due to Emory Healthcare's participation in E-Verify.
Staff Personal Data
Complete a Staff Personal Data Form. Required information includes name, address, emergency contacts, Social Security number, marital status, ethnic group, military status and voluntary interpreter/language assistance.
Direct Deposit
Participation in direct deposit is required. You must provide a voided personal check and/or deposit slip. If you do not have a bank account, please talk to Payroll about establishing a debit card account with Cash Pay. The Payroll office is located at Emory University Hospital Midtown, WW Orr Building, Second Floor, phone: 404-712-7106.
Need more information?
Call Human Resources Recruitment and Retention at (404) 712-4938 if you have questions or are unable to attend orientation as scheduled.
